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Jul 06 2020
Jul 07 2020
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    Frequently Asked Questions

Garden of the Gods Mountain Overlay

From general queries about venue tours and capacities to table and chair options, here are some of our most frequently asked questions — and answers — about weddings at Garden of the Gods Resort and Club.

How many guests can you accommodate?

Our reception spaces can accommodate up to 225 guests seated with a dance floor.

What is included in the cost of the ceremony site fee?

The ceremony site fee includes our white garden chairs, a water station, tables, white linens, set up, tear down, and time for photos for the wedding party.

What is included in the cost of a reception?

All wedding reception packages include tables and chairs (based on inventory), white cotton linens and napkins, Garden of the Gods Resort and Club’s glassware, flatware, and white china, plus a 16’ x 16’ dance floor, cake cutting service, onsite parking, and a sparkling wine toast.

When can we tour the venue?

Our venue is shown by appointment only. Regular appointments are available Monday to Friday from 9:00 AM – 4:00 PM, or by special appointment — provided the venue is available.

What is the deposit?

A minimum deposit of 25% of your contracted amount is required at the signing of the contract.

Do you allow outside catering vendors?

Garden of the Gods Resort and Club manages all food and beverage service for you event. Outside caterers are not allowed, with the exception of dessert vendors who hold a license with the state of Colorado.

What are the table and chair options for our event?

  • 5’ rounds: seat up to 10 people
  • 6’ rounds: seat up to 12 people (limited inventory)
  • 36’’ low cabaret tables: seat up to 5 people
  • 36’’ high cabaret tables
  • 6’ banquet tables (limited inventory)
  • 8’ banquet tables
  • Contemporary banquet chairs
  • Dance floor (16’ x 16’ included in package; larger sizes are available for an additional fee)
  • No in-house inventory of stools available

Is there power available for the ceremony?

Yes, power access is available at all our ceremony locations.

Do you provide a sound system?

Garden of the Gods Resort and Club does not provide a sound system or a sound technician. We highly recommend hiring a professional DJ or entertainment company to manage all sound at your event.

How many hours do I have the venue for my wedding?

  • If you book your Wedding Ceremony and Reception in the evening at Garden of the Gods Resort and Club, your event rental will encompass 9 hours total: 2 hours of setup, 6 hours for the event, and 1 hour of teardown.
  • If you book the Ceremony Only, your event rental will encompass 2 hours total, which includes setup, ceremony, photos, and teardown.
  • If you book the Reception Only, your event rental will encompass 8 hours total: 2 hours of setup, 5 hours for the event, and 1 hour of teardown.

All events must conclude by 11:30 PM, and the start time of your event will be determined with the Sales Manager based on our resort’s availability.

Who is responsible for setting up and taking down décor?

All décor setup is the responsibility of the client, hired vendors, or your hired wedding coordinator. All delivery of décor and setup is to be completed during your contracted hours, and all items must be removed at the conclusion of the event. Garden of the Gods Resort and Club is not responsible for items left behind.

Do you require insurance?

We do not require our couples to have insurance, but we highly recommend purchasing an event policy. All vendors are required to provide a Certificate of Insurance with proof of liability two weeks prior to the event.

Do you have an exclusive vendor list?

While we do not have an exclusive vendor list, we are happy to share a list of preferred vendors who we love working with, and who are very familiar with our venue!

Do I have exclusive use of the Garden of the Gods Resort and Club?

The Garden of the Gods Resort and Club is a private facility that is unique in setting and ambience. To assure mutual enjoyment of the facilities by all our members and guests, the resort does not grant exclusive access. While you will have exclusive access to your event space during your contracted hours, other areas of the resort may be utilized for other events and for the use of members and guests. For more details, please contact your Catering Manager.

Does Garden of the Gods Resort and Club provide a wedding planner?

To ensure a beautiful and successful event, your Catering Manager at Garden of the Gods Resort and Club will be an important part of many aspects of your wedding. However, the Catering Manager will not be available to assist with some vital wedding details. We strongly advise hiring a professional wedding coordinator — ideally a local professional who is familiar with the grounds of the property. Clients are welcome to choose a full-service planner or a day-of coordinator to assist with the wedding ceremony and reception.

Your Catering Manager will handle the following:

  • Work closely with you and/or your wedding coordinator with diagraming and the timeline during your contracted event hours
  • Act as your primary resort contact throughout the entire planning process
  • Work with you on all food and beverage selection
  • Detail your banquet event orders and outline specific event details pertaining to food and beverage
  • Oversee the day-of setup of the event space(s) for the rehearsal, ceremony, and/or reception
  • Recommend preferred vendors
  • Introduce our resort contacts to assist with golf, spa, amenities, and transportation
  • Establish contact with our room block specialist, who will provide a rooming list for your guests
  • Ensure a seamless transition to your assigned Banquet Captain for the day of your event

Your Wedding Coordinator will:

  • Create a detailed wedding timeline for your wedding vendors and wedding party activities
  • Organize and coordinate your ceremony rehearsal
  • Act as the liaison with your family, wedding party, vendors, and the resort
  • Arrange and place personal items including programs, place cards, favors, and guestbook
  • Coordinate your ceremony, manage processional and recessional, and cue music
  • Coordinate your grand entrance, first dance, toasts, cake cutting, grand exit, etc.
  • Collect and deliver cards and gifts to your designated location
  • Manage event set-up, strike, and items to be removed at the end of the event

Do you offer special rates for hotel rooms?

Based on availability, we offer group room blocks for your guests at a preferred rate. A group room block consists of five (5) or more rooms with a two-night minimum.

Is a “Get Ready Room” included in my ceremony site fee?

We recommend Strata’s spa and salon services for pampering and preparation, and the utilization of a hotel room to serve as a dressing room.

If you contract a minimum of $10,000: A Honeymoon Suite is included for the night of the wedding. Most couples reserve the room the night before the wedding to become a room to get ready on. A Board Room is also included as a second space to get ready.

If you contract a minimum of $20,000: A Honeymoon Master Suite is included for the night of the wedding. Most couples reserve the room the night before the wedding to use as a room to get ready. A Board Room is also included as a second space to get ready.

If you contract a minimum of $30,000: A Honeymoon Master Suite is included the night before the wedding as well as the night of the wedding. A Board Room is also included as a second space to get ready.

*Based on availability of when booking your wedding.